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Guidelines for Submitting Public Records Requests

Please send all public record requests to Requests must include the following:

  • Subject matter to be searched
    • Name, address, incident type
  • Dates of search
  • Types of documents to be searched 

In order to pay for the cost of professional time utilized for the search and retrieval of records, AFPD charges a rate of $30/hour to respond to requests for records under the Colorado Open Records Act (“CORA”). Pursuant to C.R.S. §24-72-205(6), effective July 1, 2014, there is no charge for the first hour of time for research and retrieval of records.  

When AFPD receives a public records request, AFPD will estimate the time it will take to compile the records and the associated fee.  AFPD will then provide that information to the requestor before work is performed to determine if the requestor wishes to move forward with the request understanding the associated cost. Upon confirmation from the requestor, the District has 72 hours to respond or to request more time if needed per C.R.S. statute.  

If authorized to move forward with the request, AFPD will provide an invoice to the requestor once the search has been completed and the records prepared for delivery.  Payment is required before the records can be released to the requestor.

Aspen Fire Protection District also charges for copies,per CRS 24-72-205(3), at $0.25/page.   AFPD will transmit requested records via email at no charge, as long as the report is not to large. 

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